Kiliuda Consulting is seeking Contracts Administrative Assistant to support our customer at the Office of Naval Research located in Arlington, VA.
Job Duties:
Work in Progress Reports (WIP) - compile workload reports, produce and run WIPs; track old contracts/unassigned actions in the WIP reports for further action and update work assignments within financial and contracting workload management system(s).
File Folder Preparation: - prepare electronic contract and grant file folders, and procurement and assistance documents.
Check status on actions: - interface with Business Financial Managements (BFMs), Program Analyst/Officers, and Support Contractors to check status on actions and to request missing documents or proposals.
Prepare and upload Congressionally required Contracting Action Reports (CARs) to the Federal Procurement Data System - Next Generation (FPDS-NG).
Draft purchase/delivery orders and modifications, primarily administrative and incremental funding actions.
Handle Procurement Requests/Change Requests (PRs/CRs): - receive, print and distribute PRs/CRs and receive, track and/or print proposals and supporting documentation.
Handle Obligation/Commitment Issues: - interface with the Finance Office (ONR Code 08) on funding obligation/commitment issues.
Award Tracking/Respond to Requests: - locate and copy of awards for Program Officers, Defense Contract Management Agency (DCMA) and others; respond to both supervisory and non-supervisory Contracting Officer and Contract Specialist requests
Verification of Deliverables/ No Funds Extensions (NFE): - coordinate DCMAs request to verify all deliverables have been received for completed or expired contract; respond to NFE requests and coordinate approval with Program Office; draft appropriate modification.
Urgent Actions: - support distribution for various awards for urgent actions.
Administrative Support: - conduct special projects; schedule and organize meetings, and reserve conference rooms; shred unclassified documents; staff the file room when personnel are unavailable.
SOPs: - prepare, update and maintain Standard Operating Procedures (SOPs) related to duties.
Requirements:
U.S. Citizen
Favorable U.S. National Agency Background Check
Bachelors Degree from an accredited college or university is required, any resume without a degree noted will not be considered. Business related degrees preferred.
Knowledgeable and experience using electronic media, including Microsoft Office software (Word, Excel, Power-Point, etc.)
Excellent communications skills, oral and written
Strong attention to detail
Preferred Qualifications:
PRISM
Knowledge of Federal Acquisition Regulations
Position is located in Arlington, VA
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Reference : Entry Level Procurement Assistant/Technician (3660) jobs
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