The successful candidate will use his or her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality. The Executive/Administrative Assistant will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Executive/Administrative Assistant will perform other duties as assigned. Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment.



Key Duties and Responsibilities:

Track correspondence, documents, and projects.
Receive and document calls and emails from registrants and public concerning government actions; direct to appropriate section for response and comment.
Format, proofread, and edit letters in response to Congressional, registrant, or public inquiries.
Conduct research in the resolution of administrative or technical issues affecting program areas of responsibilities.
Researches and composes written materials utilizing a number of information sources to develop documents, database information systems and debriefings.
Track, research and respond to Freedom of Information Act inquiries.
Participate in research of regulatory issues and dissemination of regulatory information to management as required.
Participate in the planning, implementation and logistics of meetings and conferences
Maintain documentation and a historical record for projects and provide management with updated status.
Participate in project performance team meetings in order to provide ideas, methods or processes for section performance improvement.
As appropriate, learn and maintain current knowledge base of standard operating procedures, existing and emerging regulations, standards, or guidance documents.
Write or update standard operating procedures, work instructions, or policies. Assist with ensuring compliance with SOPs and in initiating and revising SOPs as necessary.
Timely compile materials for license and registration renewals and updates.
Maintain regulatory files/database and chronologies in good order.
Conduct research; develop and maintain spreadsheets, tracking databases, reports, and presentations; generate and document information for statistical purposes. Perform data entry and reconcile any inconsistencies that may appear in databases.
Utilize government database systems and word processing and spreadsheet software and generate associated reports from the databases.
As requested, participate in discussions, meetings, conferences, and conference calls with agency administrative, subject matter experts, and technical personnel, and other federal agency officials.
Performs administrative support for the section to include:
Answer, screen and transfer inbound phone calls as needed
Handle requests for information and data; resolve administrative problems and inquiries
Prepare and modify documents including correspondence, reports, drafts memos, cables and emails
Maintain hard copy and electronic filing system; scan documents into digital case files
Manage time and attendance reports; leave records; trip records and logs. Correct any discrepancies found in reports for section.
Perform other related and/or administrative duties as assigned.


Education and Experience:

Minimum of Bachelor’s Degree.
Must have 4 years of relevant experience working in a professional setting.
Experience with SharePoint management and computer software programs
Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Possess knowledge of applying analytic methodologies and principles to address program needs.
Solid database and data analyst skills required.


Abilities and Skills:

Strong written and oral communication skills, organizational skills, and attention to details.
Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.




Security Requirements :

Security Clearance Level: Public Trust



Applicants selected will be subject to a Government background investigation and must meet eligibility and suitability requirements.
Must be a US Citizen with the ability to obtain a US Government security clearance.
Successful Pass of Bennett Aerospace Background Investigation, Drug Screening and Credit Check.

Compensation:

Competitive market-based salary, commensurate with experience and education
Comprehensive benefits package available




We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Reference : Executive/Administrative Assistant #3446 jobs