Administrative Assistant

xpatjobs       |    Location:Burlington , Ontario       |    Country:Canada

About the Opportunity Delivers an excellent client, visitor, and employee experience with professionalism and enthusiasm Welcomes office visitors and announces their arrival to the appropriate party Maintains and creates various processes, as required, to ensure the business runs efficiently and effectively Identifies areas of improvement and works with management to recommend and implement new procedures Receives, assesses, and directs all incoming calls on multiple phone lines to appropriate departments and/or respective team members Manages various general e-mail inboxes and triages requests to appropriate departments and team members. Documents all incoming clients with firms CRM platform and call log Acts as the primary point of contact for organizational service providers such as cleaners, couriers, and office vendors, etc. Processes and distributes incoming mail, prepares outgoing mail, arranges for couriers (packaging / preparing necessary materials, printing labels, and calling courier), while ensuring proper record keeping Assists with corporate administrative tasks such as preparing cheques for vendor pickups, creating labels for mailing and filing purposes, database entry and filming, etc. Coordinates office meetings and activities, including scheduling and maintaining boardroom bookings Ensures office spaces are organized, tidy, and appropriately stocked with necessary items (marketing materials, branded materials, office supplies, kitchen supplies, etc.) Provides general upkeep and maintenance of office including changing ink cartridges in printers, as well as monitoring inventory for ordering printer supplies, office stationery and supplies, etc. Coordinates kitchen areas by ensuring adequate supply of coffee, water, beverages, and other kitchen supplies and ordering as required, ensures dishwashers are turned on every night and emptied in the morning Responsible for opening office in the morning (unlocking doors, turning on lights, etc.) and closing various areas at the end of the workday (locking meeting room doors, locking main door, shutting down lights, etc.) Responsible for sending companywide communications, as required Other reasonable duties as required About You A minimum of 2 years of directly related work experience as an Administrative Assistant, Receptionist or in a similar capacity required Excellent computer skills, with working knowledge of Microsoft Office Suite Advanced knowledge of merge functions using Word, Excel, and Adobe Knowledge of office technology including printers, photocopiers, fax machines, multi- channel telephone systems and postage machine Exceptional communication skills both verbal and written Excellent multi-tasking and organizational skills Demonstrated customer service experience delivering exceptional customer experience in an administrative environment Excellent time management skills, capable of working in a fast-paced environment, performing ad-hoc administrative duties, as required Hourly Rate $25 - $30/hour How to Apply Click the Apply Now button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #378425 . You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our clients requirements for this role.