Executive Assistant

Mightyworks       |    Location:CA       |    Country:United States Of America

<p>Primary Responsibilities:</p> <ul> <li>Executive Level Support:</li> <li>Planning for, scheduling and managing meetings, appointments and events in-house and off-site.</li> </ul> <ul> <li>Anticipating, scheduling and managing travel arrangements and itineraries.</li> <li>Coordinating inbound and outbound communication and interfacing with stakeholders, clients and board members.</li> <li>Taking meeting minutes and following up on action items.</li> </ul> <ul> <li>Completion of expense reports.</li> <li>Office Management and General Support:</li> <li>Manage and maintain all office functions and services, including but not limited to, telecommunications, copy services, mail, supply room, kitchen-pantry, office supplies, janitorial, utilities, vendors, catering and equipment inventory.</li> </ul> Success Factors: <ul> <li>Detail oriented with strong organizational and planning skills in a fast-paced environment.</li> </ul> <ul> <li>Able to perform duties with a high level of confidentiality and discretion while exhibiting integrity and trustworthiness with sensitive information.</li> </ul> <ul> <li>Organized and conscientious yet managing shifting priorities and thriving in ambiguity.</li> </ul> <ul> <li>Ambitious, engaging and positive self-starter that is flexible, patient and open-minded with a great attitude.</li> </ul> <ul> <li>Independently seek to identify and resolve problems in a timely manner with minimal direction and maturity, being a creative and proactive problem-solver.</li> </ul> <ul> <li>Confident, decisive and experienced communicator with strong written and verbal skills that can use tact and diplomacy when interfacing with different personalities within and outside of the company.</li> </ul> <ul> <li>Self-awareness in communications with differing cultural dynamics.</li> </ul> <ul> <li>Interested in growing with the company.</li> </ul> <ul> <li>Tasteful style of choice in restaurants, food and music is a definite plus.</li> </ul> Requirements: <ul> <li>5+ years&rsquo; experience as an Executive Assistant, preferably in a technology start-up environment.</li> </ul> <ul> <li>Strong technical skills with proficiency in MS Office (MS Excel, PowerPoint, Word), Google Suite and Adobe.</li> </ul> <ul> <li>In-depth and demonstrable knowledge of office administrator responsibilities, systems and procedures.</li> </ul> <ul> <li>Bachelor&rsquo;s degree preferred.</li> </ul> Job Type: Full-time<br /> <br /> Experience: <ul> <li>Executive Assistant: 5 years (Required)</li> </ul> Benefits offered: <ul> <li>Paid time off</li> <li>Parental leave</li> <li>Health insurance</li> <li>Dental insurance</li> <li>Healthcare spending or reimbursement accounts such as HSAs or FSAs</li> <li>Retirement benefits or accounts</li> <li>Gym memberships or discounts</li> <li>Commuting/travel assistance</li> <li>Workplace perks such as food/coffee and flexible work schedules</li> </ul>