The Events Assistant will provide pre-event, on-site and post-event support for the Events Manager and the Development Team. Currently, Lazarus Houses annual fundraising events include the Drive for Dignity Golf Tournament, Boston Marathon, Hike for Hope 5K Walk/Run, and Sharing Our Bounty Gala and Auction. Due to the event schedule the Events Assistant must be able to work a flexible schedule based on event needs including some nights and weekends.
The primary responsibility of the Events Assistant is to assist the Events Manager execute successful Signature Events. Duties/responsibilities include:
Working with the events manager to meet deadlines as outlined in the event production schedule.
Supporting the event marketing/promotional strategies by working alongside the Event Manager and Communications Department.
Coordinating with the Volunteer Department to meet the volunteer needs for each event.
Data entry and reporting of event information in the donor management system(s).
Assist with ordering and tracking inventory of event collateral.
Assist with the branding/design of the collateral.
Soliciting (cold and warm calls), acquiring and tracking auction items and creating write-ups for our online auction system.
Participating in Event Planning Committee Meetings by taking meeting minutes, tracking deadlines, and action items.
Preparing correspondence for the Events Manager and performing outreach as needed.
Assisting with mailings, compiling lists, and proofreading/editing documents as needed.
Working with third party vendors and organizations on events.
Coordinate logistics for events with existing and new contacts.
Managing in-kind acknowledgements for the Development Team.
Perform other duties as required.
Qualifications:
Demonstrate strong commitment to the mission of Lazarus House Ministries.
Ability to self-start, multitask and prioritize.
Ability to work individually as well as within a team environment.
Strong writing and project management skills.
Excellent organizational, planning, interpersonal (written and verbal).
Ability to work evenings and some weekends will be required.
Strong computer skills and familiarity of social media, Raisers Edge, OneCause/BidPal, Microsoft Office, Adobe InDesign, Photoshop, and Canva.
Bi-lingual (English-Spanish) a plus.
Reference : Events Assistant jobs
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