SUMMARY:
The Legal Assistant provides interim coverage our Legal Assistants to provide continual and consistent support to the attorneys and the firm.
DUTIES:
Opening and closing cases (includes obtaining signed contracts and authorizations from the client, gathering initial case details, requesting final invoices, circulating closing documents)
Prepare and send legal and administrative correspondence (including communications with clients)
Format, put in final form and proofread all work product from attorney sent via dictation, hard copy and/or email
Make travel arrangements for attorney as needed
Receive and manage incoming phone calls, voicemails and emails
Receive and manage incoming mail and service documents and handle or route appropriately
Order and save investigation reports and/or medical records for cases
Transcribe all dictation in a timely manner
Maintain attorney’s calendar (Outlook/Compulaw) for all SOL’s, reminders, tentative rulings, appointments, depositions and verifying coverage. Coordinate with master calendar clerk
Create, maintain, and organize hard and electronic files
Save all incoming documents, deposition transcripts, reports, etc. to the appropriate folder/file and route accordingly
Prepare and file all Complaints at appropriate court, serve on all defendants and file POS
Upon receipt, save then forward discovery onto attorney, assigned paralegal, and clients
Schedule CourtCall, Zoom or in person appearances for cases
Coordinate and confirm deposition dates, arrange CSR, and if needed videographer, interpreter
Contact Courts as needed to obtain motion hearing dates, verify local rules, and/or special requirements
Type, gather supporting documents, organize, and execute filing of all motions and oppositions as instructed by attorney (including tables of contents and tables of authorities, exhibits)
Draft, prepare and file all pleadings (hard copy or electronically) at the proper court in a timely manner
Trial preparation including preparation of trial binders, exhibits, blow-ups, scheduling experts, MIL’s, CACI jury instructions, etc.
QUALIFICATIONS
College degree preferred
Must have 3-5+ years of litigation experience, plaintiff experience with personal injury and medical malpractice is a plus
Strong familiarity with Code of Civil Procedure rules and requirements
Must have knowledge of court filing requirements, including experience with e-filing in state and federal court
Strong software skills, knowledge (MS Office Suite) and calendaring
Exceptional communication and attention to detail
Strong project and task management skills
Must be highly detail-oriented and able to manage multiple high-volume priorities in a fast-paced environment
Ability to work with diverse personalities within various levels of the organization
Must exhibit well-developed interpersonal and client relation skills
BENEFITS
We offer excellent benefits (medical/dental/FSA), competitive salary and discretionary bonuses and profit sharing contributions. Hybrid Work From Anywhere (WFA) policy – 2 days in the office and 3 days from home.
Walkup, Melodia, Kelly & Schoenberger is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation (heterosexuality, homosexuality, bisexuality or gender expression or identity), political ideology, genetic information, or any other basis prohibited by federal, state or local law.
Reference : Legal Assistant jobs
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