Administrative Assistant

Mightyworks       |    Location:NY       |    Country:United States Of America

<p>Responsibilities&bull; Answering attorneys direct phone lines.<br /> &bull; Processing and monitoring attorney expense reimbursements.<br /> &bull; Coordinating attorney travel arrangements and calendaring meetings and travel.<br /> &bull; Miscellaneous filing and organizing of documents in our document management system.<br /> &bull; Entering contacts into the firms contact database InterAction.<br /> &bull; Coordinating with reception to schedule meetings on the calendar and to order food for meetings.<br /> &bull; Entering time for attorneys in the firms time and billing software.<br /> &bull; Light personal admin assistance such as health insurance forms, making appointments, reservations.<br /> &bull; Assisting Paralegals, Marketing Department, and other Support Staff Departments on an as needed basis<br /> &bull; Handling light word processing (incl. letters, light edits, filling out forms);<br /> &bull; Communicating closely with the Word Processing department when it comes to deadlines to submit documents to court.<br /> &bull; Photocopying, faxing, scanning.<br /> &bull; Assisting with preparation of court forms:<br /> &bull; Knowledge of basic litigation and court procedures<br /> &bull; Knowledge of court fees for Supreme NY and SDNY and EDNY and who checks are made payable to<br /> &bull; Knowledge of Attorney Admission and ECF Information<br /> &bull; Familiarity with the list of cases their attorneys work on<br /> &bull; Assisting to back up reception and hospitality on an as needed basis.<br /> <br /> <strong>Qualifications</strong><br /> <br /> &bull; Bachelor&#39;s degree preferred.<br /> &bull; 2-3 years of related experience, law firm or related industry preferred.<br /> &bull; Excellent computer skills, including proficient knowledge of all Microsoft Office.<br /> &bull; Pleasant phone manner and communication skills.<br /> &bull; Ability to maintain composure under pressure.<br /> &bull; Must have strong interpersonal, written, and oral communication skills.<br /> &bull; Detail oriented; thorough with a focus on quality deliverables.<br /> &bull; Highly reliable and dependable; flexible and able to work against deadlines; uses sound judgment.<br /> &bull; Ability to maintain strict confidentiality and demonstrate high degree of discretion.<br /> &bull; Self-motivated with excellent time management skills; strong ability to multi-task.<br /> &bull; Must have can-do attitude and be a team player!</p>